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What to Look For In A Vendor?...

4/21/2016

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What goes  IN to your event is what you get out of it.

Event service providers are springing up everywhere these days. How do you know what or who is right for you? This is where doing your due diligence is key. It IS a lot of work but you'll be thankful you did it.
Anyone can look good on paper (regardless of the atrocious spelling and deplorable grammar...sorry a pet peeve of mine), their reviews can even be glowing, but are they prepared and armed with a good plan, insured against mishaps or even seasoned enough to be a good source of knowledge? 

-How long have they been in business?
This should not be the deciding factor, as there are some vendors who are the      
epitome of professionalism and have only just opened their doors. While the
other side of the pendulum is a polar opposite.
-Insured?
This IS the deal breaker. You'll want to be certain the business you use, is insured,          but even more importantly is their staff or sub-contractors insured? Putting up              lights is not just a plug and play responsibility. YOU could be faced with a major 
liability if something goes wrong.
Most venues don't permit uninsured vendors on site. To discover the day of your           event that you have hired an uninsured vendor, and they won't be given access to         your site  is already too late to do anything about it.
-Familiar with venues?
 Knowing the power need and areas that require special attention or preparation, is      vital to the health of your event. It's not in your best interest to hire a vendor with a      just wing it attitude.
-Are they educated/experienced?
 There is more than one way to skin a cat, so to speak. While traditional education        means going to school, there are other ways of learning and perfecting a trade. Pay    close attention to the continuing efforts of the vendor.
  • Do they know it all or seem jaded? .
  • Do you suspect they may be exaggerating their capabilities or                     experience? Don't be    shy...ask for proof
  • Can they produce certificates or evidence of said education?
-Bad Reviews?
Any business who's been around long enough, has had their fair share of bad reviews. In my best Abe Lincoln voice "You can please some of the people some of the time, but not all of the people all of the time". THEN there is the time when a business really DID mess up. YES it happens to the best...ALL of them. No single business is immune. The question here, would be how did they handle it. 

​Ask the tough questions, your event (although kind of cliche) is a once in a lifetime event. You don't have the luxury of lessons learned. Paying close attention from the get go will help you find and TRUST the right professionals for you. 

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Do I really NEED a planner?

11/10/2014

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    The short answer is YES!
    Not everyone can afford a really good one. So make a list of what you have the capacity to do yourself and what you need help with. Next, make some calls.
    You should check the reputation of your planner. Read posts about them, check their Facebook and Pinterest pages. See what education they have or years in the biz. The Better Business Bureau can give you insight as well. Look at photos of actual weddings.
I attended a planning session with a bride and her family a while back, and overheard the bride say (as she walked away), "they just don't get it".
    Can't say no? A strong planner will help you smooth ruffled feathers and step in to tactfully deny or accept "help".  Unfortunately there was no planner and the wedding night ended with a lot of regret.
    Today's planners offer a whole lot more than they used to. Chances are you can tailor a package to fit your needs.
Enough said.
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Design and Planning

3/28/2014

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...but it can sure ruin your vision

    What would YOU do in case of rain? No doubt about it...HAVE A BACK UP PLAN!  It is extremely stressful when the skies open up, and all you have planned for is sunshine.
    A good...NO... an experienced planner, will have plan B just as tight as plan A. Something we do at HIE

  • How will the alternate space look?
  • Can you install all the items you booked in your package?
  • If not what are the alternatives?
  • How much notice is needed to advise vendors of the change in venue?
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Gorgeous shots seen on this website were provided by some very talented photographers, Mark Hinwood,  Cameron & Athena, Toby Hoogs, Fletch Photography, Rebecca Arthurs, ​James Rubio, Piko Piko Photography, Karen Louden, Bob Brown, David O Baldwin, Bikini Birdie, Jose Villa, Techy 3, Couple Cups, Julie Harmsen, Chelsea Abril, Sunlight Studios and more. We retain the right of ownership of the works contained therein. Photos of such, may not be reproduced without our express, written consent. Photos taken from this or any of our other websites, blogs or social media, and/or email is strictly prohibited.

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The rental industry is an ever changing entity and we need to stay at the forefront of best practices and trends to ensure we are offering you the best there is. An ARA membership means a company is a trusted professional in their field. On the day of your event you want to be assured that you hired professionals worthy of membership.


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  • SERVICES
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